Step 1: Submitting a Nomination
A coordinator from the sending institution submits a nomination form to SETU for the student they are proposing to send to SETU on the Erasmus+ or International Exchange Programme.
Note: Nominating partner institutions will be required to register their email and password before nominating students.
Nomination Form
| Deadline | Fall Semester | Spring Semester |
|---|---|---|
| Partner Nomination | 15 April | 2 October |
| Student Application | 15 May | 16 October |
Step 2: Processing a Student Nomination
When SETU receives the nomination, the nomination is cross-checked with the existing inter-institutional/exchange agreement between the sending institution and South East Technological University to verify if the nomination meets the criteria set out in this agreement.
If the nomination meets the criteria set out in the existing inter-institutional/exchange agreement the student will receive an email to inform them that their nomination has been approved and that the student has been offered a place to study on the Erasmus+/International Exchange Programme.
Included in the student’s nomination approval and mobility acceptance email will be an invitation to complete their online application and information on other documentation that is required to complete the student’s application such as the learning agreement. Important: Even though the student will have been officially offered a place at SETU for their mobility, their online application and supporting documentation such as the learning agreement are required to partake as a student at SETU. If a student does not successfully complete the application phase the student’s place on the exchange programme at SETU will be revoked.
The student’s offer to participate on the Erasmus+ /International Exchange Programme at SETU lies with the condition that the modules chosen for their learning agreement will only be from the ECTS Module Guides provided on the SETU website or in exceptional instances, modules approved by a SETU academic advisor that do not exist in the ECTS Module Guides, such as Masters Level Modules.
ECTS Module Guide
Please Note: Modules chosen from the ECTS Module Guides are not guaranteed due to limited class sizes and potential unexpected circumstances in the future. The ECTS Module Guide will be updated in March/April. If a student chooses a module that is on the ECTS Module Guides but later find out they cannot study it, the relevant School Office will work to find the student a suitable alternative.
Additional Note: Nominations are processed on a rolling basis, so some nominations may be processed later than other nominations.
Step 3: Online Application
Once the student has received their invitation to apply, they will receive a link to complete their online application. This requires a student to provide important contact information and the students proposed area of study. The purpose of this application is to gather relevant information about our prospective students to ensure they are recognised as a student on the SETU registry system and to make sure they meet the requirements of the programme.
We expect the student’s Learning Agreement to be signed and returned within four to six weeks of the application deadline. Please note that all Learning Agreements are signed and accepted on a provisional basis and will be approved when students are formally registered on their individual modules.
Step 4: Accommodation
Once students have received their official acceptance letter, we advise them to reserve their accommodation as early as possible before arrival to ensure that they secure a place. Accommodation places can fill up very quickly. Accommodation providers may take bookings before summer for the academic year starting in September.