Conferring of Awards 2024 - Waterford Campuses

Conferring ceremonies are taking place Tuesday, 29 October to Thursday, 31 October 2024. 

The ceremony schedule will be published online in late September. 

Your invitation will be issued to you by post, to the home address we currently have for you on our student records system. Please ensure that this address is accurate and up to date, if you need to change this, please e-mail [email protected] with the Subject Line: Address change for Conferring. 

If you do not receive your invitation by Wednesday, 16 October 2024 then please contact [email protected]

There may be a new booking system in place for the upcoming ceremonies.  If you are required to complete any further steps to confirm your attendance we will be in touch to advise you how to do this.

Conferring ceremonies are taking place at the SETU Arena, West Campus, Carriganore, Co Waterford. X91XD96. 

If you or any of your guests have accessibility requirements for the ceremony please advise Ms. Margaret Maher at [email protected] in advance of the ceremony.

Each graduate may invite two guests only to be present in the Conferring Hall, SETU Arena and entry to the ceremony is strictly by ticket only. To ensure seating, guests are advised that they should present themselves at the Conferring Hall no later than 30 minutes prior to the scheduled start of the procession of graduates. Doors close once the procession of graduates commences. Please note that the ticket is non-transferable and, therefore, may only be used by your guests. Your guest ticket be posted to you, with your invitation.

There may be a new system in place for the upcoming ceremonies to provide you with your two guest tickets.  This will be communicated to Graduands closer to the time of the ceremonies. 

Please be advised that the link to book your gown may not yet be open, but will be live on the website closer to the time of the ceremonies.

1. All graduands are required to present themselves in academic robes and SETU colours. Dress attire should be appropriate to the occasion e.g. formal business attire. 
2. The official gown makers for SETU are Phelan Conan Limited*.   
3. To book your gown, you must register online at www.phelanconan.com
4. Under Institution, choose ‘SETU Waterford’, then choose the date of your ceremony and select gown type and then follow the instructions.
5. You must book your gown by 12 midnight on Thursday, 24 October 2024.
6. Pre-booked hire fee for Gowns is €33. For those who miss the deadline payment on the day for Gown hire, the fee is €35. Cash payment cannot be facilitated on the day – card payment only. Payment can be made by scanning the QR code.
   Note: Due to the implementation of a personal 3D secure password during the credit card payment process on https://www.phelanconan.com Phelan Conan Ltd staff are no longer able to take bookings over the phone. This has been created to protect your online payments and if you don’t already have a 3D secure password you can activate it by following the simple instructions during the booking process. If you experience any further problems with 3D secure process, please contact your bank.
7.  Gown Return: your gown should be returned to the drop back point within 1 hour of the ceremony finishing.  
8. If you have any queries regarding your gown booking please review the Phelan Conan FAQ information page on their website:  https://www.phelanconan.com

*Graduands are free to search for academic gowns and SETU colours on their own behalf, however they must comply with the university’s academic dress code and colours for the award type.

Details regarding early collection days and times will be available here. Please check back for details. 

We would strongly recommend you collect your gown early, however if it is not possible to collect your gown early, please come to the SETU Arena at least ninety minutes in advance of your Conferring to allow Phelan Conan staff to advise you on correct size and fitting.

Please be advised that the link to book your photography may not yet be open but will be live on the website closer to the time of the ceremonies.   

The official photographers on the day are Lafayette Photography. 

It is recommended that you book your photo session online with Lafayette, to prepay for your photographs.  The link to book your photo session is www.lafayette.ie  through the ‘Graduation Photography’ section.  Parchment frames will be available for you to purchase on campus after your ceremony as well as online through their Frame Shop . An option will be available for you to filter on the frame size ‘SETU’ to find the correct size.

Any queries in relation to photographs must be made directly with Lafayette and not with SETU.

There is parking available at the SETU Arena and parking attendants will guide you to a parking location. 

You must present yourself at the registration desk in SETU Arena no later than sixty minutes before the procession of graduates. You will be required to remain in your registration area and will be led in procession to the Conferring Hall. 

If you are unable to attend the ceremony on the day, you do not need to notify us of this. Your parchment will be posted to the address we have on our student system for you after the ceremonies have taken place.

The event will be recorded and there will also be a live stream available to view for any guests who cannot make it on the day. Details of the live stream will be available on our website, www.setu.ie.

If you have a question that is not answered please contact [email protected] for further assistance.