Conferring of Awards 2024 - Carlow Campus

Conferring ceremonies are taking place for Level 6, 7, 8, 9 and 10 Major Awards Wednesday, 30 October to Friday, 1 November 2024. 

Levels 6, 7, 8, 9 and 10 include the following: Higher Certificates, Degrees, Honours Degrees, Higher Diplomas, Postgraduate Diplomas, Masters Degrees and Doctor of Philosophy. 

The ceremony schedule will be published online in late September. 

We are awaiting the results of the Autumn repeat exams which will be released on Wednesday, 11 September.  It is not until after this date that Management can decide what ceremonies will be taking place on specific days.   

You will receive your email invitation to your student email account approximately three to four weeks before the ceremony start date.

All students have access to their student email account until after the ceremonies have taken place.  If you are experiencing any issues with accessing your email account please contact Computing Services for assistance.  You can do so by emailing [email protected]  

If you do not receive your email by Monday 7, October 2024 then please contact [email protected]  

There may be a new booking system in place for the upcoming ceremonies.  If you are required to complete any further steps to confirm your attendance we will be in touch to advise you how to do this.

Conferring ceremonies are taking place in the Barrow Centre, SETU Carlow, Kilkenny Road, R93 V960 for both Carlow and Wicklow Graduands. 

Carlow Campus is fully accessible.  If you are graduating please let us know of any issues you may have accessing the stage to receive your parchment and we will do all we can to assist.   

You can do so by emailing [email protected]  before Friday, 11 October 2024. 

Each Graduand may bring a maximum of two guests to the ceremony.  We appreciate that it is a very special time for you, however two guests per Graduand is the maximum that can be facilitated due to the capacity of the venue. 

There may be a new system in place for the upcoming ceremonies to provide you with your two guest tickets. This will be communicated to Graduands closer to the time of the ceremonies. 

Please be advised that the link to book your gown may not yet be open, but will be live on the website closer to the time of the ceremonies.

• All graduands must present themselves in academic gown and SETU colours. The official gown makers for SETU are Phelan Conan Limited*. 
• To book your gown, you must register online at www.phelanconan.com
• Under Institution, choose ‘SETU Carlow’, then choose the date of your ceremony and select gown type and then follow the instructions.
• Once you have booked your gown you have registered and two guest tickets will be waiting for you on the day.
• You must book your gown by 12 midnight on Wednesday, 23 October 20024 for Carlow Campus Ceremonies.
• Pre-booked hire fee for Gowns is €33.  For those who miss the deadline payment on the day for Gown hire, the fee is €35.  Cash payment cannot be facilitated on the day – card payment only.  Payment can be made by scanning the QR code.

Note: Due to the implementation of a personal 3D secure password during the credit card payment process on https://www.phelanconan.com Phelan Conan Ltd staff are no longer able to take bookings over the phone. This has been created to protect your online payments and if you don’t already have a 3D secure password you can activate it by following the simple instructions during the booking process.  If you experience any further problems with 3D secure process, please contact your bank.

• Gown Return: your gown should be returned to the drop back point within 1 hour of the ceremony finishing.
• If you have any queries regarding your gown booking please review the Phelan Conan FAQ information page on their website:  https://www.phelanconan.com

*Graduands are free to search for academic gowns and SETU colours on their own behalf, however they must comply with the university’s academic dress code and colours for the award type.

Please be advised that the link to book your photography may not yet be open, but will be live on the website closer to the time of the ceremonies.  

The official photographers on the day are Lafayette Photography; they will be located in the Activities Room in the Barrow Centre, Carlow Campus and are available to you, up to 45 minutes before and after your ceremony. You don’t need your parchment for your photography sitting, as a dummy parchment will be provided in the studio.

 It is recommended that you book your photo session online with Lafayette, to prepay for your photographs.  The link to book your photo session is www.lafayette.ie  through the ‘Graduation Photography’ section.  Parchment frames will be available for you to purchase on campus after your ceremony as well as online through their Frame Shop An option will be available for you to filter on the frame size ‘SETU’ to find the correct size.

Any queries in relation to photographs must be made directly with Lafayette and not with SETU.

There is parking available on Carlow campus and parking attendants will guide you to a parking location.  

• Arrive 1 hour 30 minutes prior to the start time of your ceremony. 
• Make your way straight to the first floor of the Barrow Centre, room F208 Spinning Room, to collect your gown and 2 guest tickets. 
• Give your guest tickets to your guests.  Guests will need these to gain access to the Conferring Hall.   
• Get your photographs taken before your ceremony with Lafayette Photography on the first floor of the Barrow Centre, room F212 Activities Room.
• Leave your guests at the Conferring Hall which is located on the ground floor of the Barrow Centre, room F001. 
• All Graduands are to make their way to the check in desks at the Haughton building at least 40 minutes before their ceremony commences to prepare for the ceremony procession.  Check in desks at the Haughton close 15 minutes before the ceremony commences. You may not be able to sit with your classmates during the ceremony if you arrive after the check in desks have closed – 15 minutes before the ceremony commences.
• You must remain in the correct assigned numerical order for the procession from the Haughton building to the Conferring hall. You will sit in this seat number in the hall which ensures that you will collect the correct parchment on stage.
• Marshalls will guide you throughout the ceremony to collect your parchment and return to your seat once you’ve collected your parchment.
• Once the ceremony is over you will be guided out of the Conferring hall to the Agora where you can greet your guests, take photos and more.
• There will be light refreshments for all to enjoy after the ceremony has taken place in the adjoining Central Service Building. 
• You will need to return your gown to the first floor of the Barrow Centre, room F208 Spinning Room, and then you are free to enjoy the rest of your day!

If you are unable to attend the ceremony on the day, you do not need to notify us of this.  Your parchment will be posted to the address we have on our student system for you by registered post after the ceremonies have taken place. 

If you wish to double check this information is correct please do so before 1st October 2024 by emailing [email protected]

Yes, you can view the ceremony live on the SETU Website.  The link will be made available closer to the time of the ceremonies.

If you have a question that is not answered please contact [email protected] for further assistance.